APHCA Pre-Conference & Annual Conference/Expo

APHCA’s Annual Conference is informative and empowering for our members, partners, and collaborators to learn from leading experts in areas of exceptional leadership, operational excellence, performance improvement, clinical best practices, and financial management. These educational sessions will assist in meeting the needs of Alabamians’ access to coordinated health care and improved outcomes. EARLY BIRD registration is now open through August 31, 2021.

Click here to sign up today.

How to Enroll to Be a Provider

Complete COVID-19 Provider Agreement and Profile

If you are already enrolled in ImmPRINT, the Provider Agreement and Profile MUST still be completed. Utilize and follow the instructional video(s): “Initial Site Enrollment” and “COVID-19 Special Project Enrollment”

COVID-19 Provider Agreement Requirements Summary

  1. Administer vaccine in accordance with all CDC requirements and CDC’s Advisory Committee on Immunization Practices (ACIP)
  2. Enter all COVID-19 vaccine administered doses required data elements within 24 hours into ImmPRINT. Please include the patient’s email for second dose reminder
  3. Preserve administration records for a minimum of 3 years
  4. Do not sell or seek reimbursement for COVID-19 vaccine and any adjuvant, syringes, needles, or other constituent products and ancillary supplies provided by federal government
  5. Administer COVID-19 vaccine regardless of the vaccine recipient’s ability to pay COVID-19 vaccine administration fees
  6. Provide EUA fact sheet or Vaccine Information Statement (VIS) before administering COVID-19 vaccine
  7. Conduct COVID-19 vaccination services in compliance with CDC’s Guidance, including https://vaccinefinder.org/  daily inventory, for Immunization Services During the COVID-19 Pandemic for safe delivery of vaccines.
  8. Comply with CDC requirements for COVID-19 vaccine management
    1. Store an handle COVID-19 vaccines properly, maintain cold chain conditions, and chain of custody at all times
    2. Monitor vaccine-storage-unit temperatures at all times.  ADPH will provide when available for ultra-cold vaccine
    3. Comply with AL’s Immunization Division guidance for temperature excursions supplied by IMM field staff
    4. Monitor and comply with COVID-19 vaccine expiration dates
  9. Report the number of doses of COVID-19 vaccine and adjuvants that were unused, spoiled, expired, or wasted in ImmPRINT when available.
  10. Comply with all federal instructions and timelines for disposing COVID-19 vaccine and adjuvant when available
  11. Report moderate and severe adverse events following vaccination to the Vaccine Adverse Event Reporting System (VAERS),  https://vaers.hhs.gov/esub/index.jsp.
  12. Provide a completed COVID-19 vaccination record card to every COVID-19 vaccine recipient as a reminder for second dose if applicable

Ordering Vaccine

Utilize and follow the instructional video titled Vaccine Ordering Management System on the ADPH website (link below)


  1. Link to the ImmPRINT roadmap:  https://www.alabamapublichealth.gov/immunization/assets/immprint_registration_roadmap.pdf
  2. COVID-19 Vaccine Expiration Date Tracking Tool: https://www.alabamapublichealth.gov/immunization/assets/covid19_pfizervaccine_expiration_tracking.pdf
  3. View the CDC video “COVID-19 Vaccine Training Module- General Overview of Immunization Best Practices for Healthcare Providers”    https://www2.cdc.gov/vaccines/ed/covid19/
  4. View the ADPH Video “ Ordering COVID-19 Vaccine”   https://youtu.be/IJ2FgLcAtF4
  5. Administrative cost for vaccine for the uninsured will be covered by HRSA – https://www.hrsa.gov/CovidUninsuredClaim and FAQs for COVID-19 Claims Reimbursement to Health Care Providers and Facilities for Testing, Treatment and Vaccine Administration | Official web site of the U.S. Health Resources & Services Administration (hrsa.gov)

APHCA Partner Spotlight

Having Telehealth Technology Troubles? A new telehealth solution is available from Aesto Health, one of our Platinum Partners. Making telehealth work means making the experience easy for both patients and providers. The problem is, “easy” isn’t the same for everyone. Some of us prefer downloading apps to our mobile device, while others find using a web browser more friendly. Everyone wins when they can choose their own path to “easy.”

The telehealth solution from Aesto Health has both versions of “easy” built right in. That’s why it’s a better telehealth platform for patients and providers alike. Aesto Health offers a secure, simple and flexible solution for telehealth with an amazing patient and provider experience, automated interactions to minimize effort and robust features to enable remote monitoring of patient vitals. It’s time to upgrade your telehealth experience and stress less with the technology. Get a personal demonstration. Go to RemoteVisit.care

APHCA Partner Spotlight

A message from APHCA partner, Henry Schein:

No doubt these are challenging times for all in the medical field.  We want you to know that we are here to help in any way possible as we navigate these uncharted waters together.

As you know President Trump mentioned on March 13, 2020, that the administration is releasing funds to help clinicians utilize new technologies for Telemedicine.

Telehealth is here and virtual visits can truly play a big part in practitioner consultation with their sick patients and limit any risks/spread of any viral infections to the population.  It is important to note that Henry Schein is not a Telemedicine Start up as we have been selling this solution for many years.  I encourage you to watch this short 90 second video to learn more.

Medpod is a telemedicine platform that comes in highly versatile configurations including a cloud based version without devices and complete units deployed in a suitcase, standalone cart, or a mobile facility.  This is NOT a purchase of hardware or software – you just need a web-based browser and patient care is at your fingertips.

Please click here for more information or reach out to Jason Graham at 334.538.5099 or Jason.graham2@henryschein.com.

Strategic Partner Spotlight

Founded in 2000, San Antonio-based CaptureRx is a healthcare technology company and leading 340B solution provider.  CaptureRx touches millions of patient lives through customer obsession and innovative products and services that support relationships among payers, providers, pharmacies and patients. Their solutions manage inventory and financial flow for 340B prescriptions filled at contract pharmacies and perform the eligibility checks required to comply with 340B program requirements. Using a process that’s seamless to the covered entity, pharmacy and patient, their Cumulus® platform has processed more than 190 million patient encounters and more than 750 million switch claims. CaptureRx solutions serve more than 500 hospitals and health centers in 45 states via a robust pharmacy network of more than 3,500 contracted locations of independent, national and regional pharmacies.

Leading Culture for TRUSTED Intelligent Care

As a nationally recognized healthcare consultant, author and CEO of The Bedside Trust, Dr. Brian Wong helps physicians, leaders and staff become more effective at delivering coordinated team-based care. Dr. Wong has spent the last fifteen years assisting diverse healthcare systems build more Patient-Accountable Cultures, based on a practice that gives everyone the knowledge, tools and direction to create higher performing patient-centered organizations.

If, as the saying goes, “Culture eats strategy for lunch,” then enhancing organizational culture must become strategy No. 1. However, this is not often the case. Our preoccupation with strategies, activities and metrics often trumps our focus on culture and behavior — to the actual detriment of quality, safety, efficiency and the patient experience. This is a major cause of our current challenges. We have all become driven to distraction with initiative overload. Meanwhile, the crush of daily activities takes us further and further away from focusing on our patients. This session gives you the needed insights, tools and resources to evaluate the current state of your organization’s culture, define what needs to change and develop a 90 day action plan to improve the culture in your own organization.

Session Objectives:

• Define your culture based on what matters most to patients.
• Conduct a cultural S.W.O.T. analysis to see the connections between culture, strategy, performance and outcomes
• Conduct a Root Cause Analysis (R.C.A.) to fully understand how and why “Culture eats strategy for lunch, 7 days a week.”
• Measure your organization’s culture in the current state
• Change your culture by doing less of one thing, not more of everything

Click here to register for the November 13 session.

Partner Spotlight

APHCA recognizes Mutual of America as a new partner providing retirement plans and services for the APHCA member health centers and their employees. With this announcement comes an additional benefit to your organization as a result of being an APHCA member.

All APHCA members are eligible for a waiver of the monthly Contract Charge and monthly Per Participant Charge that ordinarily apply to Mutual of America’s retirement plans. The savings gained from these waivers can be used to enhance programs or other benefits for your agency and employees.

If you are thinking of starting a new retirement plan, Mutual of America’s representatives will take time to evaluate your organization’s objectives and help you to design a retirement plan that meets those objectives.

If you already offer an employee retirement plan, Mutual of America’s representatives can provide a thorough evaluation and review of your plan. For many organizations, this review process is a valuable tool that results in an increased awareness of the range of retirement plan products and services available.

Platinum Presenting Sponsors

Introducing the 2019 APHCA Annual Conference Platinum Presenting Sponsors

Henry Shein, Inc. is a solutions company for health care professionals powered by a network of people and technology. With more than 19,000 Team Schein Members worldwide, the Company’s network of trusted advisors provides more than 1 million customers globally with more than 300 valued solutions that improve operational success and clinical outcomes

Pfizer Inc. is an American multinational pharmaceutical corporation corporation headquartered in New York City, with its research headquarters in Groton, Connecticut. It is one of the world’s largest pharmaceutical companies.The company develops and produces medicines and vaccines for a wide range of medical disciplines, including immunology, oncology, cardiology, endocrinology, and neurology.

Established in 2003 and headquartered in Boca Raton, Florida, RxStrategies, Inc. provides accountability, transparency and value-based solutions for the Federal 340B Drug Pricing Programs. RxStrategies has been working to ease the implementation of the Federal 340B Drug Pricing Program for nearly a decade. As a leading expert, our company offers prescription discounts to qualified entities in order for them to best serve patients.

Alabama Medicaid Agency ALERT

TO: All Medicaid Enrolled Providers, FQHCs, and RHCs

RE: Patient 1st Program to End September 30, 2019

Alabama Coordinated Health Networks (ACHNs) will begin operation on October 1, 2019, and the Patient 1st Primary Care Case Management (PCCM) Program will end on September 30, 2019.

Important Dates to Remember:
July 15, 2019 Last day that DXC will accept Patient 1st Enrollment Agreements
August 14, 2019 Last day that a PMP may add or remove a recipient to or from their patient roster
October 4, 2019 Last day that a PMP will receive Patient 1st adjustments (first checkwrite in October)

If you have any questions about the Patient 1st program, please contact Latonda Cunningham at 334-353-4122 or email her at Latonda.cunningham@medicaid.alabama.gov.

Prepare Now for the ACHN Program:
Schedule appointments as soon as possible with those patients on your panel, especially those that have not been seen in the previous 2 years, in order to ensure your provided services are considered when patients are attributed in October 2019.

If you have questions about the ACHN program, please email: ACHN@medicaid.alabama.gov and/or you may review ACHN information on the website at the following link: https://www.medicaid.alabama.gov/content/2.0_Newsroom/2.7_Special_Initiatives/2.7.6_ACHN.aspx.